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Job Vacancy - Company Secretary

Updated: Mar 18

An exciting opportunity has arisen to join an exciting not for profit Smart Precinct NQ as a Company Secretary. This role reports to the Managing Director and will work closely with the executive team and the board. The role will support the board and key sub-committee’s on all aspects of co-ordination, governance, reporting, compliance, minutes, key document & contract management.


Key Responsibilities

Overseeing all company secretarial responsibilities for the company, including:

· Coordination of all Board and Committee meetings; including issuing of calendar invitations, preparing agendas, liaising with directors and the business and compiling and distributing papers

· Drafting of Board and Audit & Risk Committee papers in relation to governance and policy matters

· Ensuring the efficient conduct of board and committee meetings, including drafting Board and Audit & Risk Committee minutes and circulating resolutions in a timely manner

· Preparation of the Corporate Governance Statement and Directors’ Report for the Annual Report

· Management of all lodgements with ASIC in a timely manner

· Maintaining a register of directors’ interests and a register of advisers to assist directors and management with identification of conflicts of interest

· Providing assistance with the implementation of policies and procedures, including providing training


Key Requirements

Successful applicants will be shortlisted based upon their responses of the below key requirements.


· Degree qualified (Legal preferred but may not be practising) and a member of the Governance Institute of Australia or Australian Institute of Company Directors.

· Experience in supporting a board in a company secretary/governance function

· Proven experience working with a board

· Excellent communication and interpersonal skills

· Ability to influence and build relationships at all levels

· Possess the ability to manage conflicting deadlines

· Experience with Diligent or similar board paper platform is advantageous


This role offers a broad scope of company secretarial responsibilities with the opportunity for development and to take on increasing responsibilities.

This is initially for approximately 1 day per week with scope to be flexible according to need.


Applications can be sent to miranda@spnq.org and must contain the following:


- A current resume

- A cover letter

- 1-2 page statement addressing the above key requirements - Copies of relevant qualifications and licences




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